The Office of Graduate Admissions maintains a permanent file for each student who has applied for admission to the College of Graduate Studies. The file will contain the application for admission, official transcripts, test scores, and any correspondence related to that application. Georgia Southern University maintains copies of all files electronically. Original documents are scanned electronically and stored. Once any application document is scanned and indexed to the electronic file, the paper document is destroyed per the procedures approved by the university system.
The Registrar's Office maintains a file of your permanent transcript record and materials that document your transcript record. Your faculty advisor may maintain a file of advising records and correspondence.
In general, you have the right to review the documents that constitute your official record, and you have the right to request the copies of those documents. If you request copies, Georgia Southern University will provide them in a timely and efficient manner.
The Registrar's Office makes every effort to ensure that transcript records are up-to-date and accurate. You have the right to appeal any information on your transcript that inaccurately reflects your academic history. However, information on a transcript is changed only in extraordinary or extreme circumstances.
If there is an error or omission on your transcript, send a detailed description of the error or omission, along with copies of the relevant documents, to
The Office of the Registrar
PO Box 8092
Georgia Southern University
Statesboro, Georgia 30460, U.S.A.